In a bid to increase productivity and cut down on costs, one of the things you could try to do is use mobile apps for project management.
This is also very effective in making accountability easier, since you can track who did what at any point in time.
If you decide to go down this road, however, there are a number of obstacles that you will need to surmount first. Remember, getting apps of this kind is a technical issue. This means that you have to go through all sorts of research and solution analysis to ensure that you end up with the best. Some of the things you canâ??t afford to do in this regard include:
An assessment of needs
Before you can invest in any technology, you always need to first assess what your needs are. This gives you information about whether the technology is actually necessary, and if it is, how best to design it. For this process to be effective, it has to be done by a company that has a good reputation as far as tech-based assessment is concerned. This way, they will be more likely to come up with more detailed reports. This in turn means that you will be more likely to make better decisions, since they will be rooted in more accurate information.
Figuring out the technical specifications of the apps
Once you have a solid idea of what you will need the apps to do, you will then need to go through the motions of describing how they should work. There are several levels of doing this. As the client, you might only need to specify issues such as what you want the apps to do and the kind of interface you need it to have. This will then leave the developers to come up with more technical information that will eventually lead to production of the final product. The fact that this largely depends on the specifications you come up with means that you need to be very detailed when giving the specifications.
An important aspect you will need to be very keen on here is the platform you will need the applications to run on. For instance, you might need an app that all employees can download on their individual phones for use during the project. In such cases, you would need to come up with multiple apps, each designed to run on different platforms. However, they would need to have the same feel, and integrate with the rest of the rest of the systems in the project (such as cloud services) seamlessly.Â The less harrowing alternative would be to design an app that runs on only one platform, and then invest in a mobile device that can run it for all your staff members.
In the process of project-related app development, one might also need to consider the issue of licenses. There is the potential for many legal issues to arise when you commission app development. One of the ways of avoiding this problem is by going through the right channels when acquiring the licenses for such apps if need be. Your project management consultant or app developer should have the resources to do this if they are good at what they do.
Testing of the finished product
Once the commissioned app is designed and produced, itâ??s not always a good idea to deploy it. It is better to first test it to make sure that itâ??s good enough to be used for your business project. Of course, a high quality app developer would have probably done this before submitting the final product to you. However, doing this yourself (or at least delegating the task to one of your staff members) will ensure that you figure out if itâ??s good enough for you before deployment. It is during this stage that you can suggest a few tweaks to make it more effective or run better.
In summary, using apps to manage your project is a smart way of accomplishing many things, including keeping costs down. However, you need to be prepared to go through a number of steps to achieve this. Going through each of them in a patient manner will increase the chances of the apps being effective.
Todayâ??s feature contributor is Thomas Ethan, who works at Procept Consulting, a company that provides many services ranging from project management to business analysis. Whenever he isnâ??t busy, he likes to go and visit his parents.